Transforming Procurement with Centralised Product Catalogues

In many organisations, product details are often scattered across personal emails, requisition forms, and purchase orders. This fragmented approach creates inefficiencies, as critical data such as unit costs, part numbers, and product specifications are not captured in a structured or centralised way. Buyers face delays, duplication, and inconsistencies, especially when repeating purchases.

The Challenge: Lack of Standardisation

Without a centralised catalogue, procurement teams lack visibility and control over product and part details. Information like list prices, HS codes, ECCN, or country of origin is either incomplete or inconsistent. This makes it difficult to enforce business rules, standardise processes, and maintain compliance across departments and suppliers.

The Solution: Structured Product Catalogues

A consolidated, centralised product catalogue provides a single source of truth for all procurement needs. By enabling catalogues to be uploaded or synced directly from suppliers—complete with unit costs, part numbers, and detailed attributes—organisations can:

• Eliminate Duplication – Avoid multiple versions of the same item being recorded differently.
• Standardise Data – Ensure all items follow consistent formats, categories, and validation rules.
• Improve Efficiency – Buyers can quickly raise purchase requisitions (PR) and convert them into purchase orders (PO) without re-entering or guessing product details.
• Enhance Compliance – Capture required details such as HS codes, ECCN, and country of origin for regulatory reporting.
• Enable Strategic Procurement – With complete visibility of what the business buys, procurement leaders can negotiate better contracts and track spending effectively.

How C-SAM Helps

C-SAM supports structured, centralised product catalogues with full configuration over required fields, categories, and validation rules. Catalogues can be easily uploaded via Excel and shared across entities through permission-based access. This ensures that all teams are working with the same, accurate product data.

By consolidating product information in one place, C-SAM empowers organisations to achieve procurement consistency, reduce errors, and streamline stock control processes—turning a previously fragmented workflow into a smooth, reliable system.

To find out how C-SAM can help your business visit www.c-sam.co.uk or call +44 (0)1224 249550 or email sales@c-sam.co.uk to book a demo