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3rd Oct 2025

Simplifying Purchase Requisitions: Smarter Procurement with C-SAM

Procurement

In complex projects, engineers and operations teams need quick access to the right parts, equipment, and materials. But too often, the procurement process slows them down. Endless supplier negotiations, preferred vendor bottlenecks, and time-consuming forms can leave project engineers (PEs) spending more time chasing suppliers than focusing on delivery.

That’s where C-SAM steps in.

 

The Challenge: Procurement That Distracts from Project Work

Traditionally, when a PE needs equipment, they’re tasked with:

  • Identifying suppliers.
  • Negotiating terms.
  • Managing multiple quotes.
  • Ensuring compliance with company procurement rules.

This creates inefficiencies and, worse, risks bias towards “preferred suppliers”, a practice that undermines fairness and supplier diversity. The result? Valuable time lost, strained project timelines, and a procurement process that feels like a burden instead of an enabler.

 

The Solution: Smart Purchase Requisitions

C-SAM reimagines the purchase requisition process. Instead of drowning PEs in supplier management, the platform empowers them to raise requisitions with just the essential details:

  • Items, parts, or equipment needed
  • Quantities required
  • Free-text field for any additional items

From there, C-SAM takes over:

  • Automatic routing & approvals: requests flow through predefined business rules.
  • Financial coding & compliance: ensuring every requisition meets internal and external standards.

  • Smart supplier selection: quotes are triggered to at least 2–3 suppliers from the Approved Vendor List (AVL), promoting fairness and eliminating “preferred supplier” bias.

     

Why It Works

By separating project execution from supplier negotiation, C-SAM delivers a streamlined process:

  • Efficiency for PEs: Engineers focus on project needs, not procurement red tape.
  • Fairness in supplier engagement: Every qualified supplier gets a chance to compete.
  • Visibility & control: Requestors are notified at every step, from approval, to PO creation, to goods receipt.

  • Continuity of supply: C-SAM monitors stock levels and alerts users when thresholds are hit, preventing shortages before they happen.

     

The Bottom Line

Procurement should accelerate projects, not slow them down. With C-SAM’s smart requisition workflows, businesses remove inefficiencies, ensure fairness in supplier management, and keep project engineers focused on what they do best: delivering successful projects.

It’s procurement made simple, transparent, and effective.

 

To find out how C-SAM can help your business, call +44 (0)1224 249550 or email sales@c-sam.co.uk to book a demo